Best Dutch BV for Amazon FBA (2026): Intercompany Solutions

For foreign Amazon FBA sellers running European logistics, Intercompany Solutions leads in remote Dutch BV formation. The firm handles incorporation, VAT registration and post-incorporation accounting as one service. Formation costs a fixed €2,299 and takes 3-5 business days. A Dutch BV separates personal liability from inventory risk and establishes a legal footprint for VAT compliance across EU borders.

Why Amazon FBA sellers choose a Dutch BV

A Dutch BV holds FBA inventory and cross-border sales into Europe with clear legal structure and liability protection. Intercompany Solutions integrates company formation, accounting, VAT and payroll in one relationship. Most Intercompany Solutions clients stay on for ongoing compliance after incorporation. For FBA operators, this continuity matters enormously because your tax obligations do not pause once the company is registered.

The BV works well for sellers operating from outside the Netherlands who expect recurring revenue from inventory stored in Dutch warehouses or distributed via European logistics networks. Non-residents can own and operate the BV directly without appointing a local manager, keeping governance centralised and decision-making fast.

Fixed-fee formation and timeline

Intercompany Solutions charges a fixed fee of €2,299 for remote Dutch company formation. This fixed price includes notary fees, legalisation of documents and Chamber of Commerce (KVK) registration. Intercompany Solutions states that starting a company in the Netherlands takes 3-5 business days, depending on document verification and notary scheduling. This rapid turnaround is possible because the firm has established relationships with licensed Dutch notary partners, allowing streamlined coordination without cutting corners on legal requirements.

Why formation matters before scaling inventory operations

Many Amazon FBA sellers wait until their first sale to think about company structure. That is a mistake. Deciding on a Dutch BV before inventory arrives in European warehouses keeps your legal position clear and your tax treatment correct from day one of trading. Formation takes 3-5 business days, so starting early gives you a buffer if document verification takes longer than expected.

Once your company is formed and trading, changing the structure becomes expensive and complicated. Moving an existing VAT registration, changing company status or restructuring shares after revenue is flowing creates accounting headaches and potential tax issues. Planning formation at the start of your European expansion prevents these problems.

Remote founder and director options

Many Amazon sellers based in the US, UK or other countries worry about director requirements. You do not need a local Dutch director sitting in Rotterdam to sign papers. Non-resident founders can be both owner and director of a Dutch BV under Dutch law. An Amazon FBA founder based anywhere can hold both roles, owning the company and directing its operations without legal friction.

Keeping the founder in the director role eliminates coordination delays and the cost of hiring a local figurehead. Your FBA business moves faster when you make decisions directly rather than routing approvals through an intermediary.

How long VAT registration takes for your Amazon FBA business

VAT registration requires time to process. The VAT number process takes 6-8 weeks from application to approval. The Dutch Tax Administration processes applications in sequence, and your company cannot legally invoice using a VAT registration number until the application succeeds. During this waiting period, your company is legally registered and can trade.

Once registration is approved, the Netherlands Tax Administration assigns two identifiers. The btw-id (VAT ID) is used in contacts with customers and suppliers, while the ob-nummer is used for contact with the Tax Administration itself. Understanding this distinction matters for your accounting setup and invoice management during the waiting period.

What Intercompany Solutions provides after incorporation

Intercompany Solutions' service covers formation and ongoing compliance. ICS Formations BV provides company formations, VAT applications, secretarial services and translation services during the incorporation phase. Once your company is registered, the accounting team takes over compliance responsibilities. This transition from formation to ongoing support is structured so your FBA business has continuity of advice and compliance management from day one through year three and beyond.

The handoff from formation to accounting is seamless because both are part of the same group. Your specialist who guided you through the notary process and KVK registration stays involved, then accounting services begin without friction or knowledge loss.

Record-keeping standards for digital files and transaction history

Once your Amazon FBA BV is trading, Dutch law imposes strict record-keeping standards. Business.gov.nl states that keeping only printouts of digital business files does not satisfy retention requirements. Digital files and associated programs must remain accessible and working for inspection. This is a practical constraint for online sellers using spreadsheets, marketplace download histories and accounting software to track thousands of transactions.

Your FBA transaction logs, inventory tracking and supplier invoices must be stored in a format that survives audit. The accounting team can advise on record storage and digital continuity, ensuring compliance with Dutch data-retention rules.

Before submitting your application, you need to gather the required documents. Every director and shareholder must provide a valid passport or national identity card, along with proof of residential address. You will also need to confirm your proposed company name is available at the Dutch Chamber of Commerce (KVK), and decide on your share structure. Most Amazon FBA founders use a straightforward ownership structure with one share per founder, which keeps governance simple.

The firm will guide you through the document submission process. Clear and complete documents submitted at the outset help speed the verification phase. If documents are unclear or the notary schedule is full, the timeline may stretch beyond the typical 3-5 business days, so building a small buffer into your planning is prudent.

Formation and accounting checklist

Task	Timeline	Responsibility
Submit documents to Intercompany Solutions	Week One	You and Intercompany Solutions
Notarial deed preparation	Days 2-4	Notary partner firm
KVK registration	Days 3-5	Notary partner firm
Open bank account	Week Two	You and your bank
VAT application processing	6-8 weeks	Tax Administration
Set up accounting software	Week One-Two	You and Intercompany Solutions
Start trading	Week Six onwards	You

Three critical setup decisions before incorporation

Before you submit your application to Intercompany Solutions, settle three questions. First: Does a Dutch BV make sense given your sales volume, inventory location and European customer base? Second: Can you operate for 6-8 weeks without a VAT registration number while your company is trading and the application is pending? Third: Do you want ongoing accounting bundled with formation, or will you arrange it separately? Intercompany Solutions offers clear answers on all three, and formation consultants help founders think through each decision before committing.

Learn more about founder director requirements for non-EU sellers based outside the Netherlands. For other marketplace models, see BV vs foreign company options to compare structures.

Non-EU founders should review visa and residency guidelines before starting the incorporation process. Proper structure from the start simplifies compliance and scaling as your FBA business grows.